AI Prompt Wednesday: Create an Employee Onboarding Plan

Aug 5

COPY. PASTE. CUSTOMIZE.

Act as an HR Business Partner. Using the details below, create a comprehensive onboarding plan for a new employee. Include key activities across pre-boarding, day one, the first 30 days, and 90 days. Focus on building connection, providing clarity, and setting the employee up for long-term success. Include role-specific items where relevant and align with company culture and values.

WHY THIS PROMPT WORKS

Improves Retention

A strong start builds connection and engagement early.

Drives Productivity

New hires get clarity and the tools they need to hit the ground running.

Strengthens Culture

Creates a welcoming experience aligned with company values.

Reduces Turnover

Employees who feel supported are more likely to stay.

Builds Confidence

Provides structure and expectations for long-term success.

USE THE SBI FRAMEWORK

Ground feedback in what happened, what was done, and the impact it had.

Be specific. Be fair. Be future-focused.

I — Impact

Share the result or impact of that behavior.

Example:
"The employee feels confident, becomes productive quickly, and builds strong connections within the team."

S — Situation

Define the setting or phase in which the onboarding occurs.

Example:
"During the first 90 days of employment..."

B — Behavior

Describe the actions or steps that will be taken.

Example:
"The employee will complete key trainings, meet with their team, and shadow departmental leaders."

HR PRO TIP

A personalized onboarding experience creates:

Stronger first impressions
Higher engagement
Better retention
A culture of belonging
Long-term success

3 QS TO INCLUDE IN EVERY REVIEW

What resources or support will help you be successful in your first 90 days?
What can we do to make your onboarding experience even better?
What goals do you have for your first few months, and how can we support your growth?

USE THIS FOR

New Hire Onboarding
HR & Manager Collaboration
Onboarding Checklists
Team Integration
Long-Term Employee Success
Stronger Culture and Retention

Cate Urban

I founded Urban Web Renovations after 11 years of leading global marketing strategies for nonprofit organizations in Washington, DC. In each position I held, one thing remained the same – my passion for managing web sites and social media accounts for both organizations and major thought leaders.